A governance structure set up by the Office of the CRIO guides research informatics across the entire Biological Sciences Division (BSD), ensuring that informed long-term decisions for the Division are reached in a transparent and accountable way.
The five committees of the Research Informatics Governance Structure bring together senior BSD and University of Chicago Medicine (UCM) leadership; information systems experts; patient privacy experts; and faculty representing basic science, clinical research, and translational research. Decisions from these committees guide the CRIO in establishing policies and procedures, prioritizing new initiatives, safeguarding patient information, and complying with BSD policies and applicable federal and state laws.
The BSD-UCM Informatics Executive Governance Committee provides high-level strategic decisions for all research informatics activities across the BSD, integrating the needs of faculty, clinicians, and BSD/UCM leadership. This committee is chaired by Dr. Kenneth Polonsky, Dean and Executive Vice President for Medical Affairs. Four other committees report to this committee, and are charged with the goals of (1) establishing policies and procedures for research informatics and (2) ensuring appropriate architecture, infrastructure, and safeguards for research informatics resources.
Establishing Policies and Procedures
The Research Informatics Governance Committee establishes priorities and policies for research informatics across the BSD, including those for the development and use of the Clinical Research Data Warehouse and the comprehensive computing resources provided to BSD faculty. Minutes from past meetings of this committee are available here.
The Research Informatics Data Use Committee ensures the appropriate use of data in the Clinical Research Data Warehouse and related systems through review, approval, monitoring, and prioritization of requests for the release of data. This committee includes staff and faculty with expertise in regulatory issues, compliance, and data management.
Ensuring Appropriate Architecture, Infrastructure, and Safeguards
The Research Informatics Technical Policy Committee provides oversight and governance for the technical aspects of research informatics across the BSD and ensures appropriate safeguards for electronic protected health information (ePHI) used in research. Minutes from past meetings of this committee are available here.
The Research Informatics Compliance Review Committee advises the Center for Research Informatics (CRI) Systems and Security group on best practices for ensuring compliance with BSD policies, and helps to ensure the CRI’s implementation of appropriate safeguards for ePHI used in research.
In addition to the faculty representation on the committees above, an Informatics Oversight Committee is in place to ensure that research informatics activities and plans are in line with the needs of research faculty.